Aptus Court Reporting (San Diego, CA) is actively seeking an experienced Scheduling Coordinator to support their increasing West Coast and Nationwide presence. Aptus Court Reporting is a deposition services provider with clients in both the legal and corporate communities. Aptus possesses a diverse and growing client base throughout the US and abroad, including AMLAW 25 and Fortune 100 accounts. With corporate offices in San Diego and offices in Irvine, Los Angeles, Sacramento, Oakland and San Francisco, Aptus is a fast-paced organization focused on developing strong relationships with our employees, court reporters and clients. This position is currently a remote position.
The Scheduling Coordinator works in tandem with the Director of Operations and the Resourcing Team, as well as the office’s Administrative, Production and Sales Teams, to successfully implement highly detail-oriented and time-sensitive management of the company’s deposition calendar, and maintains robust and thorough client communication throughout all tasks and responsibilities. The ideal candidate for this opportunity has worked in the high-paced court reporting field for a minimum of 2 years or in a related field with knowledge and experience in the legal sector. Our business hours are Monday-Friday, 9 am – 6pm.
Daily tasks include:
• Calendar management (scheduling/highly detailed, coordinating in-person and remote video/telephonic/web depositions
• Creation of Zoom & Box links and confirmation of details to insure smooth execution of assignments
• Heavy email (Outlook/Front) and phone interaction with clients (law firms) and resources (court reporters & videographers) as well as internal departments
• Handling after-hours job responsibilities when needed
Skills: Highly detailed and accurate data entry, excellent computer skills, strong written and verbal communication skills, ability to work independently and within a team, Front email management, general office systems and industry specific software including ReporterBase a plus.
Salary/Rate: TBD upon experience. Full time employees eligible for company benefits including paid time off, medical/dental insurance, and participation in 401k.
To apply or to learn about this position further, please email email@example.com with resume.