Current Employment Opportunities

Aptus Court Reporting is a swiftly growing firm with locations throughout California and the Pacific Northwest including San Diego, Los Angeles, Orange County, Riverside/Inland Empire, Sacramento, San Francisco, and Seattle. We are always looking for bright, driven individuals to join our team.

Check out our latest open positions below.

To apply for this position, please send resume to jacfalle@aptuscr.com.

MARKETING MANAGER

POSITION OVERVIEW

Aptus is a leading court reporting service provider with offices throughout California and servicing clients in both the legal and corporate communities. Aptus possesses a diverse client base throughout the US, including AMLAW 25 and Fortune 100 accounts. Our corporate headquarters is in San Diego, CA, with additional offices in Irvine, Los Angeles, Fresno, San Francisco, Oakland and Sacramento. Aptus is a fast-paced organization focused on developing strong relationships with our employees, court reporters, and clients.

Aptus Court Reporting has an excellent opportunity for an experienced Marketing Manager to support its growing business. This is an exempt position that will report directly to the company CEO.

ESSENTIAL JOB FUNCTIONS

Support company and sales teams with B2B marketing efforts, including planning team meetings, working with sales team to identify and pursue client opportunities, and developing reputation- building marketing activities to grow the company’s
Collects market intelligence and maintain a strong knowledge of the legal market and the court reporting industry on the local and national level, applying this knowledge to maximize the effectiveness of marketing initiatives and ensure they are keeping pace with the market to position Aptus as a premier choice for
Manage relevant RFP/proposal responses and prepare for meeting presentations, including gathering and analyzing supporting materials, providing competitive intelligence in company differentiators, developing and liaising with industry leaders to write new content for company’s client-facing
Collaborate with the sales team and operations department personnel to create, maintain, and update accurate and effective website content, brochures, service offerings, and
Plan client events such as webinars, conferences, speaking engagements, sponsorships, and other events, including vetting opportunities, establishing and managing budget, development of invitations and management of invitation lists, event logistics, and post event follow-up.
Work closely with the sales team and video department to identify and leverage opportunities for client-outreach.
Support the onboarding of new staff, including announcement creation and posting, company photo, press release, and provision of company-branded
Stay abreast of news about the court reporting and legal industry in order to educate and inform clients of industry changes and the development of new
Respond to requests and questions from sales and operations team members and vendors; provide excellent customer service; and follow-through on requests to ensure needs and time commitments are
Manage Aptus’ social media platforms’ content and SEO strategies

REQUIREMENTS:

Bachelor’s degree in Business, Marketing, or related field along with a minimum of five (5) years of experience in professional services Legal experience highly desirable.
Demonstrated proficiency in Microsoft Office Suite including Word, Outlook, Excel, and Proven aptitude to learn new software applications.
Extremely high levels of attention to detail, as well as strong legal writing and proofreading Excellent organizational and planning skills with the ability to manage major projects, multi-task and effectively prioritize.
Must be comfortable managing tight deadlines without compromising work quality and working in a fast-paced environment for sales team members and clients who have a wide variety of personalities and work styles. This role requires individualized client service for the sales team and must be proactive – not reactive – by bringing and implementing ideas that can have a strategic
Strong analytical and communication skills both oral and written. Ability to speak effectively and respond to inquiries from all levels of clients and professional and support staff. Interpersonal communication skills necessary to maintain effective relationships with executive and management team, sales team members, and operational staff, while exhibiting a high degree of responsiveness, diplomacy and professionalism in these

Salary/Rate TBD upon experience.

For more information or to apply for this position, please send resume to swaite@aptuscr.com.

Aptus is an equal opportunity employer offering comprehensive salary and benefits packages to full-time employees including medical/dental/vision, FSA/HSA, 401k with company match, and competitive vacation/PTO and holiday programs.

PRODUCTION SPECIALIST

POSITION OVERVIEW

The Production Specialist performs various tasks including processing exhibits, quality control and shipping of transcripts. This is an entry-level position with opportunity for advancement and growth.

ESSENTIAL JOB FUNCTIONS

Processing exhibits by verifying and organizing admitted exhibits received electronically and scanning hard copy exhibits.
Performs exhibit quality control by ensuring exhibits are accurately marked and identified, OCR’d and creates worksheet for billing.
Performs transcript assembly (binding original/certified hard copy and exhibits) and effectively quality control transcripts with full understanding of the read & sign requirements and copy orders that applies to each job prior to shipping.
Shipping includes creating of labels and packaging of the transcripts.
Ability to work and maintain full understanding of Aptus programs and applications available within the department – RB9, Production Job Tracker, Shipping Manager and In-House applications.
Ability to understand and manage the stages of transcript production – Printing, QC, Binding and Shipping in order to effectively update and enter notes in RB9 database.
Manage and understands all standing orders available related to QC and Shipping.

ADDITIONAL DUTIES

Assist with inventory and ordering of supplies
Releasing of 30-Day hold per code jobs
COD job handling – paid confirmation and delivery
Trouble shooting machine maintenance and calling in machines for service
Assists other divisions of Production when needed
Trains and/or cross trains employees as assigned
Assists in clean up, organization of production area in general and any other additional task
Other duties as assigned by Aptus Management

MINIMUM TRAINING AND QUALIFICATIONS

Education: High School diploma or GED required

Skills and Abilities:
Strong attention to details and extremely organized
Ability to stand and move around for eight hours or more
Computer literate and able to learn the use of new software with ease
Flexible schedule and availability to work occasional overtime
Ability to work with deadlines and work well under pressure
Ability to multi-task
Works well independently and with other department members
Accepts direction well
Excellent attendance and punctuality

Salary/Rate: TBD upon experience. Full time employees eligible for company benefits including paid time off, medical/dental insurance, and participation in 401k.

To apply or to learn more about this position, please email jacfalle@aptuscr.com with your resume.

Scheduling Coordinator

Aptus Court Reporting (San Diego, CA) is actively seeking an experienced Scheduling Coordinator to support their increasing West Coast and Nationwide presence. Aptus Court Reporting is a deposition services provider with clients in both the legal and corporate communities. Aptus possesses a diverse and growing client base throughout the US and abroad, including AMLAW 25 and Fortune 100 accounts. With corporate offices in San Diego and offices in Irvine, Los Angeles, Sacramento, Oakland and San Francisco, Aptus is a fast-paced organization focused on developing strong relationships with our employees, court reporters and clients. This position is currently a remote position.

The Scheduling Coordinator works in tandem with the Director of Operations and the Resourcing Team, as well as the office’s Administrative, Production and Sales Teams, to successfully implement highly detail-oriented and time-sensitive management of the company’s deposition calendar, and maintains robust and thorough client communication throughout all tasks and responsibilities. The ideal candidate for this opportunity has worked in the high-paced court reporting field for a minimum of 2 years or in a related field with knowledge and experience in the legal sector. Our business hours are Monday-Friday, 9 am – 6pm.

Daily tasks include:
• Calendar management (scheduling/highly detailed, coordinating in-person and remote video/telephonic/web depositions
• Creation of Zoom & Box links and confirmation of details to insure smooth execution of assignments
• Heavy email (Outlook/Front) and phone interaction with clients (law firms) and resources (court reporters & videographers) as well as internal departments
• Handling after-hours job responsibilities when needed

Skills: Highly detailed and accurate data entry, excellent computer skills, strong written and verbal communication skills, ability to work independently and within a team, Front email management, general office systems and industry specific software including ReporterBase a plus.

Salary/Rate: TBD upon experience. Full time employees eligible for company benefits including paid time off, medical/dental insurance, and participation in 401k.

To apply or to learn about this position further, please email jacfalle@aptuscr.com with resume.

What’s it like to work for Aptus?

Our founding partners weigh in on the power of our team.

Current Employment Opportunities

MARKETING MANAGER

For more information or to apply for this position, please send resume to swaite@aptuscr.com.

PRODUCTION SPECIALIST

Scheduling Coordinator

What’s it like to work for Aptus?

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