Current Employment Opportunities

Aptus Court Reporting is a swiftly growing firm with locations throughout California and the Pacific Northwest including San Diego, Los Angeles, Orange County, Riverside/Inland Empire, Sacramento, San Francisco, and Seattle. We are always looking for bright, driven individuals to join our team.

Check out our latest open positions below.

To apply for this position, please send resume to jacfalle@aptuscr.com.

Receptionist – San Diego, CA

Aptus Court Reporting is seeking a receptionist for their San Diego, CA office. Aptus Court Reporting is a Court Reporting service with offices throughout California servicing clients in both the legal and corporate communities. Aptus possesses a diverse client base throughout the US, including AMLAW 25 and Fortune 100 accounts. Our corporate headquarters is in San Diego, with additional offices in Irvine, Los Angeles, Fresno, San Francisco, Oakland and Sacramento. Aptus is a fast- paced organization focused on developing strong relationships with our employees, court reporters and clients.

Main Job Tasks and Responsibilities

Answer phones, screen and direct calls, take and relay messages accurately & professionally
Greet clients/visitors entering office; assign and manage meeting and conference rooms
Handle refreshments & food delivery; responsible for conference rooms and office maintenance
Monthly ordering of supplies
Scan/copy/upload documents and exhibits as required
Support billing department

Administrative and Support for Billing Department:

Manage daily emailing of Aptus client invoices; handle monthly client statement mailing; send weekly sales reports; manage billing department email inbox including:

Vendor receipt, auditing & uploading of invoices, W-9’s and receipts
Scan/copy, upload documents as required
Assist clients and vendors by researching and responding to inquires
Updating the billing Excel queue each day
Daily mail pickup and sorting

Education and Experience

Minimum 2 years professional office phone and reception experience
High school diploma; AA degree or BA preferred
Hospitality and/or customer service experience a plus
Court reporting or legal administrative experience preferred
Knowledge of general administrative clerical procedures
Knowledge of computers & software applications including Outlook, Word, Excel, Adobe, Internet searching

Key Competencies

Experience with managing heavy phone traffic
Ability to triage calls and represent Aptus in a professional and efficient manner
Strong verbal and written communication skills

Ability to work independently; trustworthy and dependable
Professional presentation and strong interpersonal skills
Multi-tasking and ability to handle deadlines and priorities
Keen attention to detail, initiative, and willingness to learn new systems and procedures
Desire to grow and aid in company growth and business cultur

Salary/Rate TBD upon experience.

To apply for this position, please send resume to jacfalle@aptuscr.com.

PRODUCTION SPECIALIST

POSITION OVERVIEW

The Production Specialist performs various tasks including processing exhibits, quality control and shipping of transcripts. This is an entry-level position with opportunity for advancement and growth.

ESSENTIAL JOB FUNCTIONS

Processing exhibits by verifying and organizing admitted exhibits received electronically and scanning hard copy exhibits.
Performs exhibit quality control by ensuring exhibits are accurately marked and identified, OCR’d and creates worksheet for billing.
Performs transcript assembly (binding original/certified hard copy and exhibits) and effectively quality control transcripts with full understanding of the read & sign requirements and copy orders that applies to each job prior to shipping.
Shipping includes creating of labels and packaging of the transcripts.
Ability to work and maintain full understanding of Aptus programs and applications available within the department – RB9, Production Job Tracker, Shipping Manager and In-House applications.
Ability to understand and manage the stages of transcript production – Printing, QC, Binding and Shipping in order to effectively update and enter notes in RB9 database.
Manage and understands all standing orders available related to QC and Shipping.

ADDITIONAL DUTIES

Assist with inventory and ordering of supplies
Releasing of 30-Day hold per code jobs
COD job handling – paid confirmation and delivery
Trouble shooting machine maintenance and calling in machines for service
Assists other divisions of Production when needed
Trains and/or cross trains employees as assigned
Assists in clean up, organization of production area in general and any other additional task
Other duties as assigned by Aptus Management

MINIMUM TRAINING AND QUALIFICATIONS

Education: High School diploma or GED required

Skills and Abilities:
Strong attention to details and extremely organized
Ability to stand and move around for eight hours or more
Computer literate and able to learn the use of new software with ease
Flexible schedule and availability to work occasional overtime
Ability to work with deadlines and work well under pressure
Ability to multi-task
Works well independently and with other department members
Accepts direction well
Excellent attendance and punctuality

Salary/Rate: TBD upon experience. Full time employees eligible for company benefits including paid time off, medical/dental insurance, and participation in 401k.

To apply or to learn more about this position, please email jacfalle@aptuscr.com with your resume.

Scheduling Coordinator

Aptus Court Reporting (San Diego, CA) is actively seeking an experienced Scheduling Coordinator to support their increasing West Coast and Nationwide presence. Aptus Court Reporting is a deposition services provider with clients in both the legal and corporate communities. Aptus possesses a diverse and growing client base throughout the US and abroad, including AMLAW 25 and Fortune 100 accounts. With corporate offices in San Diego and offices in Irvine, Los Angeles, Sacramento, Oakland and San Francisco, Aptus is a fast-paced organization focused on developing strong relationships with our employees, court reporters and clients. This position is currently a remote position.

The Scheduling Coordinator works in tandem with the Director of Operations and the Resourcing Team, as well as the office’s Administrative, Production and Sales Teams, to successfully implement highly detail-oriented and time-sensitive management of the company’s deposition calendar, and maintains robust and thorough client communication throughout all tasks and responsibilities. The ideal candidate for this opportunity has worked in the high-paced court reporting field for a minimum of 2 years or in a related field with knowledge and experience in the legal sector. Our business hours are Monday-Friday, 9 am – 6pm.

Daily tasks include:
• Calendar management (scheduling/highly detailed, coordinating in-person and remote video/telephonic/web depositions
• Creation of Zoom & Box links and confirmation of details to insure smooth execution of assignments
• Heavy email (Outlook/Front) and phone interaction with clients (law firms) and resources (court reporters & videographers) as well as internal departments
• Handling after-hours job responsibilities when needed

Skills: Highly detailed and accurate data entry, excellent computer skills, strong written and verbal communication skills, ability to work independently and within a team, Front email management, general office systems and industry specific software including ReporterBase a plus.

Salary/Rate: TBD upon experience. Full time employees eligible for company benefits including paid time off, medical/dental insurance, and participation in 401k.

To apply or to learn about this position further, please email jacfalle@aptuscr.com with resume.

What’s it like to work for Aptus?

Our founding partners weigh in on the power of our team.

Current Employment Opportunities

Receptionist – San Diego, CA

Main Job Tasks and Responsibilities

Administrative and Support for Billing Department:

Education and Experience

Key Competencies

PRODUCTION SPECIALIST

Scheduling Coordinator

What’s it like to work for Aptus?

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